Spaces are flexible project containers for your organization to logically compartmentalize work and collaborate with other users.
It is important to think about which Spaces you will require in order to provide the appropriate level of granularity when securing data or other Data Studio objects.
Datasets belong to a Space and cannot be shared.
Data can be shared through the use of Views. To give a user or group of users access to a View but not its underlying source data, you can share a View into a Space which they have access to.
The ability to share a view to another Space is a particularly useful way to filter out or obfuscate sensitive data before making it available for processing by another set of users. It allows also data owners to create different representations of a given dataset to suppress irrelevant columns or run logical sorting in advance so downstream users can get more immediate value from the data.
You can also export data from any Dataset in a Space and import it to another Space, either in the same Environment or a different one.
Functions can be published and shared to all Spaces. Other objects can be published and shared to all Spaces or to specific Spaces where appropriate.
To prevent breaking changes, updates made to shared objects will only impact the Spaces they are shared with once they are published.
Space users can click Include from other Spaces to see a list of all objects that have been shared and choose which would be useful in the Space, which keeps the Space free of clutter.
When creating or editing a Space, you can grant Users and/or User groups access with different Space permission levels:
To access all the Spaces available to you, click on the drop-down arrow in the Space menu at the top of the screen and click View all Spaces.
Spaces can be copied from the Spaces list, which will duplicate all of the objects within the Space and include the same shared objects.
To copy a Space, you have to have Admin or Writer permissions for that Space. The user copying will become the Space Admin of the newly created Space. Datasets in the new Space will not contain any batches of data. Any published objects will be reset to Draft status and will not be shared to other Spaces.
Every user automatically gets their own personal Space called Your Space. This is only accessible to that user. It cannot be edited or deleted, but will be automatically deleted should the user be deleted.
Each Environment has its own System Space which can be accessed using the Space menu. By default, it can only be managed by users with the 'Installation manager' capability.
The System Space is created at the same time as the Environment. It's a Space used to define default settings for the Profile step as well as to create global object tags.
To create the step settings, go to: Step settings > Profile step settings and click Create new step settings.
To create global object tags, go to: System > Object tags > and click Create new tag.
Step settings created in the System Space are automatically shared to all Spaces.
A newly created Space will have all default Workflow steps enabled. This can be changed by the Space administrator(s) to simplify the types of Workflows that can be created in the Space.
To access the Workflow step list configuration panel:
